DevOps Academy – Erasmus+ Project
Last updated: 09.12.2025
1. About this Privacy Policy
This Privacy Policy explains how the DevOps Academy project collects, uses, stores, and protects personal data through its website www.devops-academy.eu. The project is funded by the European Union under Grant Agreement 2024-1-PT01-KA220-ADU-000249076.
The project is implemented by a consortium of partners across Europe (Portugal, Bulgaria, Italy, Austria, Spain, Belgium). Each partner may act as a Data Controller for personal data collected within their activities.
By using this website, registering for our activities, participating in interviews, surveys, or training, you consent to the practices described here.
2. Who We Are – Data Controllers
Depending on the activity, one or more consortium partners act as Data Controllers or Joint Controllers. Examples:
AMARIS – Project management activities
Premium Research – Research and competence framework
WomenTech – Dissemination, mailing lists, events
Bit Schulungscenter – Training implementation
ECOLE – GDPR compliance coordination
For any privacy-related questions, please contact:
office@devops-academy.eu
3. What Personal Data We Collect
We may collect the following categories of data depending on your interaction with the website:
a) Website & Online Services
Name, email, organisation (when submitting a form or subscribing)
IP address and basic analytics (anonymised whenever possible)
b) Surveys & Research Activities
Professional background
Feedback and opinions
Optional contact information
Surveys may be anonymous or identifiable depending on the format.
c) Interviews & Focus Groups
Transcribed written notes
Information voluntarily shared
Audio or video recordings are not collected unless separately agreed.
d) Training Activities
Name, email, learning progress, credentials
Attendance and participation records
e) Events & Dissemination
Registration details
Photos or videos taken during events (you may opt out)
4. Legal Basis for Processing
The project uses several lawful bases as defined in GDPR:
Consent – for newsletters, surveys, interviews, event photos, training registrations
Public interest in education – for training and competence development
Contractual/legal obligation – for administrative and reporting activities
No special categories of data (Article 9 GDPR) are processed systematically.
5. How We Use Personal Data
We use personal data only for purposes related to the DevOps Academy project, such as:
Managing research, surveys, and interviews
Operating the e-learning platform
Organising events
Dissemination of project results
Complying with EU reporting and audit requirements
Personal data is never used for commercial purposes or sold to third parties.
6. Data Sharing
Personal data may be shared only with:
Project partners acting as Joint Controllers
IT service providers acting as Data Processors under strict agreements
The European Education and Culture Executive Agency (EACEA) when required
7. Data Storage, Security & Hosting
We implement strong technical and organisational security measures:
Role-based access
Encryption of data in transit and at rest
Secure EU-based servers
Password and authentication policies
Regular backups and secure deletion
In the event of a data breach, the consortium will follow GDPR procedures, including notification within 72 hours where required.
8. Data Retention Periods
Retention depends on the type of activity:
| Activity | Retention |
|---|---|
| Project management data | Project end + 5 years |
| Surveys & research | Raw data up to 12 months, then anonymised; aggregated data up to 5 years |
| Training platform data | Duration of project + up to 12 months |
| Event data & mailing lists | Until consent is withdrawn or up to 5 years after project end |
| Interviews & focus groups | Up to 12 months, then anonymised |
9. Your Data Protection Rights
You have the right to:
Access your data
Request correction or deletion
Withdraw consent at any time
Restrict or object to processing
Receive a copy of your data when applicable (data portability)
To exercise your rights, email: office@devops-academy.eu
10. Cookies
This website uses cookies to ensure basic functionality and to understand how visitors engage with the DevOps Academy project website.
Types of Cookies We Use
a) Essential Cookies
Required for core website functions such as navigation and security. These do not require consent.
b) Analytics Cookies (optional)
Used to collect anonymised statistics about website usage. These help us evaluate communication and outreach activities related to the project. These cookies are only activated with your consent.
How You Can Manage Cookies
You can accept or reject non-essential cookies through the cookie banner. You may also adjust cookie preferences in your browser settings at any time.
Data Storage
Any information collected through cookies is processed in compliance with GDPR and is not used for commercial purposes.
11. Links to External Websites
Project partners and resources may appear on the website. External websites operate under their own privacy policies.
12. Updates to This Policy
This Privacy Policy may be updated during the project lifecycle to reflect legal, technical, or operational changes.
13. Contact
For questions about data protection or your rights:
DevOps Academy – Data Protection Contact
Email: office@devops-academy.eu
Website: www.devops-academy.eu